Hegarty Financial Management is committed to protecting and respecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights.
For the purposes of the GDPR the data controller is Hegarty Financial Management. Our contact details are 47 Mount Pleasant Avenue Lower, Rathmines, Dublin, D06 W5A0, 01 4972544, email@example.com
When we refer to, we/us, we mean Hegarty Financial Management
Please read this Privacy Notice carefully as this sets out the basis on which any personal data, we collect from you, or that you provide to us, will be processed by us.
Who are we?
Hegarty Financial Management can be contacted directly here:
How do we collect your information and what information do we collect?
Our organisation collects personal data in the following ways if you:
What information do we collect?
The information we collect about you includes the following:
Contact and Identifying information, e.g., name, address, contact details; email, mobile, landline
Unique identifiers e.g.
· PPS number – the reason why we collect your PPS number is -processing applications
· pension scheme reference number- the reason why we collect this is
· insurance policy numbers, the reason why we collect this is
Demographic details, age, gender, marital status, lifestyle, and insurance requirements; date of birth, dependents, photo ID, as well as collecting personal information about you, we may also use personal information about other people, for example family members you wish to insure on a policy. E.g., your children/spouse
Family and Beneficiary Data, e.g., dependants, next of kin or nominated beneficiaries, Power of Attorney, Enduring Power of Attorney. Details of Solicitor/Tax Advisor/Accountant.
Employment information e.g., role, employment status (such as full/part time, contract), salary information, employment benefits, and employment history;
This information is necessary for our Fact Find with our clients.
Publicly available sources: e.g., Information about you in the public domain such as Director information from the Companies Registration Office.
Health information such as information about your health status, medical records and medical assessment outcomes; We collect medical information relating to personal habits (e.g., smoking and consumption of alcohol), and medical history. We may also process certain special categories of information, for example, information about your personal characteristics (biometric information) or disability information. For processing certain applications
Pensions and Insurance Benefits information such as current benefits, pension entitlement information, date of retirement and any relevant matters impacting your benefits such as voluntary contributions, PAO.
Financial details e.g., bank account details, details of your credit history and bankruptcy status, salary, tax code, third-party deductions, bonus payments, benefits and entitlement data, national insurance contributions details.
Claims Data (From you and any relevant third parties).
Marketing preferences: we will only send you direct marketing if you explicitly consent.
Online information: e.g., information about your visits to our websites
Social media information (e.g., likes and posts) with our social media presence; this includes, LinkedIn, Twitter, Facebook and Instagram
Criminal records information e.g., the existence of or alleged criminal offences, or confirmation of clean criminal records for motor products.
Searches that we undertake in relation to sanctions, money laundering and credit checks. PEP & AML Sanctions
When our organisation collects sensitive personal data as defined within the GDPR we will ensure that we require this information, and we have your explicit consent and/or authorisation prior to our collection. Please see the further information contained in this Privacy Notice that outlines special categories of personal data.
Information we automatically collect.
How do we use your personal data?
Your Personal Data will be used to enable us to fulfil our contractual obligations in relation to your request for insurance, investment, protection, pension products, independent financial advice, quotes.
Performing services for our clients and prospective clients – when you require insurance/investment products, we use your data to enable us to provide the required product
Statutory and other regulatory requirements – we are required to carry out various obligations which include:
· AML/Sanction checking
· Knowing your customer “Fact Find”
· Adherence to the Consumer Protection Code
Communicate and marketing to you – Through letters, email, telephone calls and social media
To contact you if required or to respond to any communications that you might send to us.
Carry out our obligations arising from any contracts entered between you and us and to provide you with the information, products and services that you request.
Provide professional services. Financial services
Handling complaints refer to the complaint procedure
To notify you about changes to our service
We need to ensure that we process your personal data lawfully. We rely on the following legal grounds to collect and use your personal data
If you require further information on any of the above basis for processing your data, we can provide you with further details.
How we share your data
When required, we may make your information available to third parties with whom we have a relationship, where that third party is providing services on our behalf. We will only provide those third parties (data processors) with information that is necessary for them to perform the services. We will take measures to protect your information, such as putting in place Standard Contractual Clauses and confidentiality agreements.
Insurance Partners where we need to manage the services provided to you such as Product Providers and insurance underwriters, reinsurers, and loss adjusters. You can refer to their privacy statements on their website for more information about their privacy practices.
Vetting and risk management agencies such as credit reference, criminal record, fraud prevention, data validation and other professional advisory agencies, where necessary to prevent and detect fraud in the insurance industry and take steps to assess the risk in relation to prospective or existing insurance policies and/or the services.
Legal advisers, loss adjusters, and claims investigators, where necessary to investigate, exercise or defend legal claims, insurance claims or other claims of a similar nature;
Medical professionals, e.g., where you provide health information in connection with a claim against your insurance policy; or when we are providing a quote for insurance.
EU Law enforcement bodies, when required to do so by law and/or regulation, or another legal request.
Public authorities, regulators and government bodies, where necessary for us to comply with our legal and regulatory obligations, or in connection with an investigation of suspected or actual illegal activity;
Third-party processors: We outsource our processing operations to suppliers that process personal information on our behalf. Examples include IT service providers who manage our IT and back-office systems and telecommunications networks, and accounting and payroll providers, CRM providers.
These processing operations remain under our control and we have data processing agreements in place with all our third party processors to ensure all processing is carried out in accordance with our security standards and the GDPR.
Internal and external auditors where necessary for the conduct of company audits or to investigate a complaint or security threat.
On the sale or reorganisation of our business whether by asset or share disposal or other transaction relating to our business.
Hegarty Financial Management shall not keep personal data in a form that permits the identification of data subjects for a longer period than is necessary.
Hegarty Financial Management may store data for longer periods if the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, subject to the implementation of appropriate technical and organisational measures to safeguard the rights and freedoms of the data subject.
The retention period for each category of personal data will be set out in our Retention Schedule along with the criteria used to determine this period, including any statutory obligations we have. Should you require further information we would be happy to provide it.
Personal data will be disposed of securely.
Data Subjects Rights:
Hegarty Financial Management will facilitate your rights in line with our data protection policy and the Subject Access Request procedure. This is available on request. –
All the above requests will be forwarded on, should there be a third party involved, as we have indicated in the processing of your personal data.
If you wish to make a complaint about how your personal data is being processed by Hegarty Financial Management or how your complaint has been handled, you have the right to lodge a complaint with
Hegarty Financial Management.
Failure to provide further information.
If we are collecting your data for a contract and you cannot provide this data, the consequences of this could mean the contract cannot be completed or details are incorrect.
When you fail to provide us with information, we require to fulfil our obligations to you, we may be unable to offer our services to you.
Special Categories of personal data
Special categories of data are sensitive in relation to your fundamental rights and freedoms and therefore require specific protection when processed as these could create significant risks to the rights and freedoms of individuals.
If we collect any special categories of personal data, such as health data, we will either obtain your explicit consent or we will adhere to the Data Protection Act 2018. This Act allows us to process special categories of personal data for insurance and pension purposes. We will ensure we have suitable and specific measures in place to safeguard the rights and freedoms of you and the processing of your data. These measures relate to the below:
Your privacy is important to us. If you have any comments or questions regarding this statement, please contact us on 01 4972544 or email Info@hegarty.ie
Privacy notice/ statement changes
When we update this Privacy Notice/Statement, we will post a revised version online. Changes will be effective from the point at which they are posted. We would encourage you to review our Privacy Notice so that you are aware of updates.